MM Purchasing Configuration

The following is the SAP Configuration MM Purchasing Guide. The Organogram used in in the Purchasing sub module:

1. Create Company Code

Company code is the basic organizational unit in FI (Financial accounting) for which a balance sheet and profit & loss account can be drawn. We create company code 9100 (A Ltd.) which is located in country India.    

For Configuration we use the following path on SAP application screen:

SAP Menu èTools è Customizing èIMG è SPRO è Execute Project è IMG è Enterprise Structure è Definition è Financial Accounting è Define select a company, copy, edit the data to suit your organization and country and then SAVE.

  
Following screen is for copy, delete check company code 

Note: By selecting the second option Edit Company Code data you have to manually configure all the subsequent assignments. By selecting the first option all the configuration and tables get copied automatically along with assignments. This option should be selected in case of rollouts. 

Double Click on Edit Company Code

In the Copy option you need to 

CLICK on to copy a company code from an existing company code. You can copy from existing company code delivered by SAP.

Key in From Company code 1000 …. To company code 

You can SELECT a four-character alpha-numeric key as the Company Code Key. And key in the necessary parameters which are self explanatory. And then choose edit company data.

Position the company code select and press ZOOM icon. And edit the data. And Save.

Click the Address ICON and change the address. Etc., and then press OK and then Save.

This key identifies the company code and must be entered when posting business transactions or creating company code-specific master data. 
 

CLICK and Update the following required fields:

The company code should be always kept numeric.

 

Country: The country where company code is located and the balance sheet and income statement which will be prepared according to that country law.

Here the company is located in India so, we have selected the country id IN (INDIA).

 

Currency: It is the local reporting currency of the country. In this case it is INR (Indian rupees) since the company is located in India.

CLICK on Address and update the following fields

Click to SAVE.

Thus company code 9100 is created. 

   
 2. Define Company 

IMG èEnterprise Structure è Definition è Financial Accounting è Company Code è Define Company

In the SAP system, consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes.

We will create a company for our company code 9100.

CLICK and update the following: -

CLICK on SAVE 

 

 3. Assign Company Code to Company 

IMG èEnterprise StructureèAssignment èFinancial Accounting è

Assign Company code to company

Position the company code -> Select the same and choose the company code from help.

Ex., Assign company code 9100 to company 9100

CLICK on SAVE 

   
4. Define Plant 

IMG è Enterprise Structure è Definition è Logistic-General

(Creating a plant)

CLICK on Define, Copy, Delete, Check Plant

DOUBLE CLICK on Copy, Delete, and Check Plant.

Press F6 Or CLICK on Copy Icon by select any existing plant.

Copy from Plant (Std Plant) …. To Plant (New Plant) 

SAVE & CLICK on Go Back.

DOUBLE CLICK on Define Plant -> Position the new plant -> select the plant -> ZOOM

Change necessary fields.

SAVE & CLICK on Go Back.  

 

  5. Assign Plant to Company Code 

IMG è Enterprise Structure è Assignment è Logistic-General è Assign Plant to company code    

CLICK on Assign Plant to Company Code

SELECT the Plant (go to binocular and key in the plant and Click on the selected one)

Select the plant and CLICK on Delete and SAVE

Note: This is only when you copy Plant from Standard Plant.

Again find the Plant.

SELECT the Company.

And then CLICK on Assign

Select the Plant (check mark)

Press Enter

CLICK on SAVE.

CLICK on Go back

 6. Maintain Storage Location:

IMG èEnterprise Structure èDefinition èMaterial Management è Maintain Storage Location.

Click on Maintain Storage location.

Key in Plant & Press ¿

Click on New Entries (Creating new Storage Locations)

  or

First select the available storage locations and then Click on copy icon and change the storage location and description and Save and go back.

Key in Sloc. & Description

Click on Save.

Click on Go Back

 7. Maintain Purchase Organization

IMG èEnterprise Structure èDefinition èMaterial Management è Maintain è

Maintain Purchase Organization

Click on Maintain Purchasing Organisation

Click on New Entries

Key in Purch. Organization (only max of 4 characters)

Click on Save

Click on Go Back


8. Assign Purchasing Organization to Company code, Company & Plant

IMG èEnterprise Structure èAssignment èMaterial Management

Click on Assign purchasing organization to company code

Select the company code for which the Pur. Org to be assigned. è Click on Assign è Check the

 

Purchase Organization è Click on SAVE 

Click on Assign purchasing organization to plant

Find the plant and delete and Save.

Find Purch Org and select and then Click on assign è Check on plant è SAVE
    
Click on Save.

Click on Go Back


Assign Standard P.O to Plant:

Find the plant èIn Pur Org column Press F4 and choose the plant è SAVE.

Standard Purch Org contains Purchase Info Record, Pipe line, Consignment, Stock transfer.