With the start of EUT in the Final Preparation Phase [Phase 4 in the ASAP Methodology] Consultant have the develop training material and training exercises with test data taken from the copy of QA Client into the Training Client so that the End Users can practice the new transactions in the SAP system. The Training Client is usually refreshed after a certain interval when the data is consumed in case the number of End Users is huge and all have to be trained using the data.
Training Data Source
1- It is normally an excel sheet in having the values of all those variables which are used in the raining exercise.
When the document is merged Word takes the values of the variables from this data source and creates a merged document. The data created in the source data document is normally created using CATTS in SAP.
2- Note that the headings of the columns are infact the variables used in the training document.
This data source contains data for 6 sets of data in total. So the merged document will have 6 data sets namely Instructor, Trainee01 to Trainee05.
3- This is the product of the merger of the training document and the data source document.
It is supposed to be a big document depending upon the number of copies needed. It is recommended to divide this document into smaller sets to utilize less memory resources of computer and hence fast editing or of the document.
4- It is also recommended not to include the table of contents specially is DDS toolbar is being used in the Merged document. It can always be added later on.
Training Exercise
1- It is the real source document of SAP training material to be created in bulk for the end users during the training delivery phase of a project.
2- It is created in such a manner that when it is merged the fields with variable values acquire
their values from the source document where the data to be “poped” is stored .
3- The variables fields are inserted using the “Merge” feature in MS Word.
4- The three steps in the Merge process are (depending upon the version):
(Toolsà Mail Merge)
a) Create Main document:
It is the main merged document in “letter” or legal” format.
b) Get Data source:
It is an excel sheet having the values for the variable fields in the training exercise.
c) Merge the data with the element:
5- It is the final product where the variable fields are replaced by their respective values from the excel sheet.
6- Note: In later version of MS word the merge functionality is performed using a wizard which has 6 steps. Following is an example of a Training Exercise.
x------- x ------- x ---------- x ---------- x ------------ x ------------ x ------------ x ----------x
Practical Example
Enter an Inventory Recount – LI11N
This transaction is the same transaction used to perform the Inventory count. The only difference is that this count is for a different version of the original inventory document.
1. To enter an inventory count, follow the menu path given below from the initial R/3 screen,
double clicking on the last item:
Logistics ® Logistics Execution ® Internal Whse Processes ®Physical Inventory ® In Warehouse Management ® Count results ® Enter
2. Enter the Warehouse number 100.
3. Enter the Inventory record «wminvrec».
Note: The Count date should default to today’s date.
4. Enter the Recount version 01.
5. Click on the Enter button
6. Enter the Quantity recounted 270.
7. Click on the Enter button
8. Record the message at the bottom of the screen
9. Click on the Enter button to confirm the message at the bottom of the screen.
10. Click on the Save button
11. Record the message at the bottom of the screen
12. Click on the Exit button until the initial R/3 screen is displayed.
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