SAP SD Month End Closing

Month End Closing is the first litmus test of successful Go Live in an SAP Project. Most modules and especially SD, MM and FI are involved in this intense practice as the figures in the reports should be reconciled to give an accurate picture of results. After one month of post implementation support , when the month ends a certain date is announced by the client as per their business practice to reconcile figures in Sales and FI , for example and the SAP SD month end closing activities start in full swing. Subject to the business practices of the SAP Customer, the following steps are recommended as SAP SD month-end closing Activities:

 

1)    All those deliveries for which Goods Issues has been posted should be invoiced.

 

2)    Use SAP Solution of Billing Due List (Transaction code: VF04) to display all the outbound deliveries for which PGI has been done but Billing is pending.

3)    All Credit Memos (Return Billing Documents) should be created w.r.t Return Orders.

4)    Warehouse Personnel should confirm Picking for Open Deliveries.

5)    The Open deliveries, for which Stock was allocated but by mistake Stock transfer has been done, should be reversed so that PGI can be done for those open deliveries. Note that the reversal of Stock transfers should be done by MM.

6)    Deliveries should be created for Open Orders.

7)    SD-FI reconciliation should be performed by comparing SIS and FIS figures.

WM Organisational Hierarchy

The Organisational Structure is the most important element in SAP WM. It is the link between the Inventory Management in MM and WM. It helps you understand all the movements whether they are internal Warehouse movements, Goods Placements or Stock Removal etc.

The warehouse structure in Warehouse Management is hierarchical. The following are the important elements in WM Hierarchy.

Warehouse Number
It is used to define a complex warehouse complex in WM. This Number is used in all warehouse movements.

Storage Type

Each of the warehouse consists of areas that make up the warehouse complex. These areas called storage type. A Warehouse can have physical as well as logical storage types. Each storage type is divided into storage sections. A storage section generally includes all bins that have certain characteristics in common depending upon their use.

Storage Bin  

Each storage type and storage section consists of a row of storage spaces which are called storage bins in WM. The coordinates of the bins tell us what materials need to be stored in them.

Quant  
 

The quant is the combination of a material and a storage bin.

Batch Management

The following information is very useful in case you have to configure the functionality of Batch Management in your organization.

 User Exits used to Maintain No. Range Assignments in Batch Master

                1. EXIT_SAPLV01Z_001

2. EXIT_SAPLV01Z_002

3. EXIT_SAPLV01Z_003

4. EXIT_SAPLV01Z_004

Standard Characteristics for Classification in Batch Master Record:

1. LOBM_ZUSTD   : Status

2. LOBM_LVORM   : Deletion Flag

3. LOBM_VFDAT    : Expiration Date

4. LOBM_VERAB   : Availability Date

5. LOBM_LFDAT    : Delivery Date

6. LOBM_RLZ         : Remaining Shelf Life

      Batch Tables

1. MCHA

2. MCH1

  EXIT_SAPLMHD1_001      Used to Calculate and Check SLED

      EXIT_SAPLCHVW_001     Used for Batch where-used list. 

Batch master record	Logistics ® Central Functions ® Batch Management ® Batch ® Create|Change|Display or Logistics ® Materials Management ® Material Master ® Batch ® Create|Change|Display
Class	Logistics ® Central Functions ® Classification ® Master Data ® Classes or Logistics ® Central Functions ® Batch Management ®Environment ® Classification System ® Master Data ® Classes
Characteristic	Logistics ® Central Functions ® Classification ® Master Data ® Characteristics or Logistics ® Central Functions ® Batch Management ® Environment ®Classification System ® Master Data ®Characteristics

      Customizing related to Batch Management

Activity	Menu Path
	Tools ® Accelerated SAP ® Customizing ® Edit Project Implementation Projects ® SAP Implementation Guide (IMG)
Main menu paths for setting up Batch Management	Logistics - General ® Batch Management ® Specify Batch Level and Activate Status Management Logistics - General ® Batch Management ® Batch Number Assignment Logistics - General ® Batch Management ® Creation of New Batches Logistics - General ® Batch Management ® Batch Valuation Logistics - General ® Batch Management ® Batch Status Management Logistics - General ® Batch Management ® Batch Where-Used List Logistics - General ® Batch Management ® Batch-Specific Material Units of Measure
Batch Determination	Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Condition Tables Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Access Sequences Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Strategy Types Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Batch Search Procedure Definition Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Batch Search Procedure Allocation and Check Activation Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Activate Automatic Batch Determination in SD Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Define Selection Classes Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Define Sort Rules Logistics - General ® Batch Management ® Batch Determination and Batch Check ® Maintain Batch Allocation Strategy Number Ranges

 

SAP SD Certification

This is a sample of SAP SD Certification Exam. All those who are preparing for the Certification might find it useful and orient their study on the lines which could enable them to answer the MCQ's correctly.

  

#	Question	#	Correct Answer
	In the customer order cycle inventory is reduced during:	A	Sales
1		B	Picking
		C	Delivery
		D	Goods Issue
		E	Billing
	The following happens at post Goods Issue:	A	Billing Doc created
2		B	FI Doc created
		C	Billing doc due list performed automatically
		D	Sales doc status are updated
		E	Delivery requests and inventory updated
	Which of the following are true of a Sales Organisation:	A	Can be assigned to one or more plants
3		B	Can be assigned to one controlling area
		C	Can be assigned to only one company code
		D	Can be assigned to many shipping points
		E	Is part of the Sales Area
	Standard Customer order management process consists of:	A	Sales order, delivery, billing, complaints
4		B	Sales order, GI, billing, complaints
		C	Sales order, Delivery, complaints
		D	Sales order, delivery, billing, payment
		E	Quote, Sales order, delivery
	Which of the following are true of Customer Master Data	A	Bill to party, payer, ship to party, sold to party
5		B	Exists in a Sales Area
		C	Exists in a Plant
		D	Critical to the customer order management cycle
		E	Not Critical to the customer order management cycle
	A plant in the Sales Order is proposed in the sequence:	A	Customer, Material, Customer material info record
6		B	Material, Customer, Customer material info record
		C	Customer material info record, customer, material
		D	Customer material info record, material, customer
		E	Customer, customer material info record, material
	The following happens when customer master data is changed	A	All existing Sales Orders are updated
7		B	Only open Sales Orders are updated
		C	All existing Invoices are updated
		D	Only open Invoices are updated
		E	None of the above
	Sales between company code A and company code B is called:	A	Sales area
8		B	Intra-company Sales
		C	Inter Company Sales
		D	Indirect Sales
		E	Third Party Sales
	The shipping process supports the following:	A	Creation of delivery documents
9		B	Billing
		C	Returns order
		D	Packing
		E	Goods Issue
	The following are true about a Sales Order:	A	Contains customer and material data
10		B	Only contains header and item
		C	Contains header, item and schedule lines
		D	Created in a Sales Area
		E	Allows revenue posting of documents to FI
	Linked documents are called:	A	Customer order management process
11		B	Goods Issue
		C	Document Flow
		D	Copy Control
		E	Sales Order
	The following are true about Schedule Lines:	A	Are assigned to a sales document type
12		B	Are assigned to an item category
		C	Contain the movement type
		D	Controls transfer of requirements and ATP checks
		E	Contains delivery dates and quantity
	Schedule lines are created during the creation of:	A	Sales Order
13		B	Delivery
		C	Transportation
		D	Billing
		E	Goods Issue
	The following are true about the Item Category:	A	have pricing relevancy
14		B	have billing relevancy
		C	Item number counter
		D	Schedule lines
		E	Delivery relevance
	Item Category determination is done using:	A	Order type, Item category usage, Item category group, item category
15		B	Order type, MRP type
		C	Order type, Item category group, Item usage, High level item
		D	Item category, Item category group, High level item
		E	Item category, MRP type
	Schedule Line determination is done using:	A	Order type, Item category group, Item Category
16		B	Order type, MRP type
		C	Order type, Item category group
		D	Item Category, Item Category group
		E	Item Category, MRP type
	The Sales document type controls the following:	A	Plant determination
17		B	Number assignment
		C	Relevancy for picking
		D	Default billing document type
		E	Default delivery document type
	Which of the following statements are TRUE:	A	A sales office can only be assigned to one sales area
18		B	A plant can be assigned to only one company code
		C	A distribution channel is assigned to many sales organisations
		D	Customer master data is only created for SD
		E	A sales document type can only have an internal number range
	A movement type is assigned to:	A	Sales Document
19		B	Item Category
		C	Schedule Line
		D	Delivery
		E	Goods Issue
	In a Sales Order a dilivery block can be assigned to:	A	Sales Document
20		B	Item Category
		C	Schedule Line
		D	Delivery
		E	Goods Issue